Present: Chris
Tormey, Gemma Yamamoto, Tim Gochey, Roman Kokodyniak, Regina Quinn, George
Burlison, Lillian Alexander, Jese Feltus, Linda Savoca, Cecilia Gulka, Harry
Frank
1. The
meeting was called to order by Chris Tormey, Chair at 6:10 p.m.
2. Approval of
Minutes
a. The
minutes of March 3, 2008 and March 17, 2008 were approved on a motion by Chris
Tormey, second by
Roman Kokodyniak. So voted.
3. Public
Comment
There
was no public comment this evening.
4. Student
Report: Lillian Alexander
& Jese Feltus
There will be a Cabot
Energy Summit. There are a series of speakers coming
starting tomorrow. They will talk
about global warming, energy and conservation, as well as other topics. Tomorrow the topic will be "Going
Solar" with Brian Flannigan and Wayne Fisher. This summit will last for six weeks.
5. Principal's
Report: Regina Quinn
a. VT
Youth Conservation Corp - Regina
discussed briefly the VT Youth Conservation Corp. with the Board. The VYCC
program is a partnership with the school and could be adapted to meet our needs
and interests. The target population of students is similar to the population
that the Technical Centers appeal to; in particular Òstudents who thrive in a
work setting where the learning is ÔrealÕ." Based on our discussion, VYCC directors prepared possible
scenarios and financing options for having a program in Cabot.
A
representative talked about the organization. Their program has been supported by a number of grants and
the legislature. Their program
appeals to learners that a classroom approach doesn't work for. While Cabot doesn't really have drop outs,
they would still be interested in seeing if this program could work for
them. How can Cabot take this
model and adapt it? What can Cabot
manage in terms of support (in terms of staff or dollars orÉ.)? We've been having creative
conversations with Cabot. Instead
of running it with two of the Corp's staff, we could possibly use the current
school staff. He reviewed the
estimated revenues and expense of the project. This has been a very successful program and a great program. He believes it can work for Cabot
School.
Executive Assistant - Job Description
Beginning July 1, 2008
Responsibilities:
o
Manage Cabot SchoolÕs
main office.
o
Assist Principal in
gathering data and preparing and completing state reports.
o
Serve as Cabot School
Registrar:
o
Coordinate student
enrollments and withdrawals.
o
Ensure that all student
files are complete and are stored in accordance with state and federal
confidentiality and privacy regulations.
o
Oversee student
attendance process.
o
Assist SU Business
Manager in gathering and submitting accurate data for fall and spring student
census reports.
o
Maintain well organized
archive of all school forms and documents – electronically and in hard
copy form – so that materials are readily accessible to staff.
o
Manage communication
with parents, students, and the Cabot community through production of
newsletters and weekly bulletins.
o
Assist Principal with
timely internal communication.
o
Assist Guidance
Counselor with student schedules and transcripts.
o
Oversee recruitment,
training, and scheduling of substitute teachers.
o
Supervise and train
student Office Aides, Office Substitutes, and temporary workers.
o
Perform secretarial
tasks for Principal; manage PrincipalÕs calendar and schedule.
o
Coordinate printing and mailing
of student report cards and progress reports.
o
Maintain electronic
student database; ensure that information is accurate and current.
o
Oversee the preparation
of ÒFirst Day PacketsÓ. Store this data in a manner that can be accessed by
appropriate personnel. Follow up with families, as needed, to ensure that all
necessary student information has been received.
o
Welcome and assist
students, families, faculty, staff and visitors. Ensure that visitors have
permission to visit before issuing a pass.
o
Oversee maintenance of
student activity accounts.
o
Monitor and maintain
office supply inventory.
o
Maintain paper or
electronic ÒclippingsÓ of news articles that pertain to Cabot School.
o
Monitor VT DOE web site
for updated information and brings relevant information to the PrincipalÕs
attention.
o
Assist Principal in
developing and refining systems and protocols that will allow Cabot School to
function effectively and efficiently.
o
Assist Principal in
completing other administrative tasks as needed.
Personal Qualities, experience and skills:
The
successful candidate will be well organized, detail-oriented, and able to
manage multiple tasks at once. This candidate will have strong verbal and
written communication skills, and the ability to make all callers and visitors
to the office feel welcomed. The
Executive Assistant will demonstrate flexibility, personal initiative,
resourcefulness, the ability to handle interruptions calmly, and the
willingness to learn new things.
o
Three or more years in
an Office Management or Executive Assistant role.
o
Experience working in a
busy school office setting.
o
Strong interpersonal
skills demonstrated in a busy and sometimes stressful environment.
o
Proficiency with a wide
variety of software programs, including word processing, internal and web-based
databases, publishing, bookkeeping and spreadsheet programs.
o
Strong secretarial and
administrative assistant skills.
This
is a full time (1.0 FTE), support staff position that will replace the two
current school office secretarial positions as of July 1, 2008. The Board approved the job description.
(See Board Action.) The position
will be posted and advertised.
c. School
Calendar FY2009 - Regina presented the school calendar draft for
FY2009. She explained the faculty
development and work days, vacations, graduations, etc. The calendar is very similar to Barre
Vocational and Twinfield's calendar.
The Board discussed, made revisions and approved. (See Board Action.)
6. Superintendent's
Report: George Burlison
a. FY2007
Audit Report - George gave a review
of the FY2007 audit report with an accompanying paper of explanation provided
by the Business Manager. The audit
report was favorable for all three entities.
b. Petitions
for Reconsideration - There were
petitions submitted for reconsideration of the budget and the Cabot Performing
Arts building. The Board discussed
what to do next. They decided to
have a special district meeting on Monday, May 12th. They will approve the warning under Board Action. The warning is as follows:
CABOT
SCHOOL DISTRICT
SPECIAL
DISTRICT MEETING
WARNING
The legal voters of the Town School District of Cabot are hereby notified and
warned to meet at the Cabot School Gymnasium, Cabot, Vermont on Monday, May 12,
A.D. 2008 at 7:00 p.m. to transact the following business:
Article
1. Shall
the voters of the Town School District approve the sum of $3,477,367 necessary
for the
support
of its school for the year beginning July 1, 2008?
Article
2. Shall
the voters of the Town School District approve the sum of up to $75,000 as a
matching
amount
to support the construction of the Cabot Performing Arts Building?
Article
3. To
transact any other business that may legally come before this meeting.
Article
4. To
adjourn.
Warning
approved by the Cabot School Board on April 7, 2008.
Chris
Tormey
Gemma
Yamamoto
Niall
McCallum
Roman
J. Kokodyniak
Tim
Gochey
School Directors
Received
and recorded by the Clerk before being posted.
Attest,
Velma White, Assistant Town Clerk
Dated: April 09, 2008
c. WNE
Board Representatives - The Board
discussed and chose Chris Tormey, Gemma Yamamoto and Roman
Kokodyniak as the three
representatives to the WNESU Board.
d. Contracts - Because we received the petitions for reconsideration,
it makes it impossible for the Central Office to issue contracts by the
deadline imposed by the negotiated agreement. George has communicated to the associations the issue and
asked for an extension.
7. Board Discussion
a. Policies
- The Board discussed the following
policies:
●
Board Member Conflict of Interest B3
●
Student Records Policy F5
● Transportation Policy F9
●
Limited English Proficiency Students Policy F19
●
Weapons Policy F21
●
Hazing Policy F24
●
Student Attendance Policy F25
The
policies will be warned for a future meeting for approval.
b. Cabot
School Board Goals - Roman asked that
we postpone the Board goals until the next meeting and work on them at the
beginning of that meeting. The Board agreed.
8. Board
Action
a. On
a motion by Roman Kokodyniak, second by Chris Tormey the Board approved the
Executive Assistant position & job description. So voted.
b. On
a motion (to end school and have high school graduation on June 19, 2008) by
Chris Tormey, second by Tim Gochey the Board approved the Cabot School Calendar
for FY2009. Yes - 2, No - 2
On
a new motion (to take away two vacation days in December, end school and have
high school graduation on June 12, 2009) by Chris Tormey, second by Tim Gochey
the Board approved the Cabot School Calendar for FY2009.
Yes
- 2, No - 2
On
a new motion (to keep the calendar as proposed with the high graduation date to
be determined) by Roman Kokodyniak, second by Gemma Yamamoto the Board approved
the Cabot School Calendar for FY2009.
Yes
- 2, No - 2
On
a final motion (to take away two
vacation days in December, end school and have high school graduation on June
12, 2009) by Chris Tormey, second by Tim Gochey the Board approved the Cabot
School Calendar for FY2009. Yes -
3, No - 2
c. On
a motion by Chris Tormey, second by Tim Gochey the Board approved the Warning
for a Special Meeting on May 12, 2008 at 7 p.m. in the Cabot School
gymnasium. So voted.
Executive Session
The Board entered
Executive Session on a motion by Chris Tormey, second by Tim Gochey at 8:58
p.m. to discuss personnel. So
voted. The Board returned to open
session on a motion by Chris Tormey, second by Tim Gochey at 9:10 p.m. So voted.
d. On
a motion by Chris Tormey, second by Roman Kokodyniak the Board approved Carolyn
Deasy as the .20 Elementary Assessment and Educational Intervention Specialist
for FY2009. Yes - 3, No - 1
e. On
a motion by Roman Kokodyniak, second by Tim Gochey the Board approved the
Faculty and Staff Contracts for FY2009.
So voted.
f. On
a motion by Tim Gochey, second by Chris Tormey the Board approved John
Pellegrini, Athletic Director's contract for FY2009. So voted.
9. Adjournment
On a
motion by Chris Tormey, second by Tim Gochey the Board adjourned the meeting at
9:25 p.m. So voted.
Respectfully Submitted,
Joanna Brickey
Transcriber